Legal Assistant
Goodyear, AZ Goodyear, AZ Full-time Full-time $48,530 - $72,044 a year $48,530 - $72,044 a year 2 days ago 2 days ago 2 days ago Job Description Summary The Legal Assistant provides direct legal and administrative assistance to the City Attorney or City Prosecutor's Office.
Conducts case management, researches legal issues, drafts legal memorandums and documents, compiles statistics, prepares reports, and provides information and assistance as requested.
Serves on various city and office committees and coordinates and manages department projects and programs.
The ideal candidate will be a self-starter with the ability to multi-task, have a strong customer service philosophy, excellent organizational and communication skills, and intermediate to advanced computer skills.
Ideally, the selected candidate will have experience reading and understanding legal documents.
At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset.
In fact, in a recent survey 96% of Goodyear employees say the city is a good employer.
You will become part of a dedicated team of professionals that will be challenged to learn and grow in an environment that values employee development and career-building.
You will thrive in a culture of innovation.
The city of Goodyear prides itself on providing the finest municipal services to our community.
We are guided by our core values of:
Integrity - Initiative - Empathy - Optimism - Innovation, and Adaptability and we strive to create an environment where everyone feels respected, valued and included.
We understand that having employees who represent all aspects of our community drives us to deliver outstanding service.
If you share our core values, passion and dedication, we would be excited to have you join Team Goodyear.
EXAMINATION PROCESS Only a limited number of the most highly qualified applicants meeting the City's requirements will be invited for an interview.
The examination process for this position will include:
Panel Interview and writing assessment.
Essential Functions This information is intended to be descriptive of the key responsibilities of the position.
The following functions do not identify all duties performed by the incumbent.
Other duties and responsibilities will be performed as assigned.
Provides administrative and professional support to the department's legal and real estate staff.
Maintains department's library materials and administrative manuals, organizes legal files, and manages and tracks the flow of paperwork, including incoming/outgoing mail, and requests for legal services.
Acts as a department receptionist and first point of contact; screens telephone calls and requests for information; routes inquiries to appropriate staff members, department, or agency; Updates various department databases/spreadsheets, prepares and closes project files, and tracks and routes documents submitted to the department requiring execution and/or recording.
Writes clearly and effectively with good organization and grammar while preparing department correspondence including memos, reports, letters, schedules, agendas, contract templates, coversheets, motions, pleadings and council action items.
Proofreads for completeness, accuracy, and punctuation, documents prepared by professional staff including development agreements, real estate documents, contracts, ordinances, resolutions, letters, memorandums, court filings, and council action items.
Proofs and uploads documents in city's Council agenda management system software; researches and locates documents in city's document management system; submits facility and I.
T.
requests as needed.
Performs general financial and accounting procedures for department expenses including credit card reconciliation, initiating purchase requisitions, receipting of invoice payments, and extracting budget reports.
Maintains and manages calendars for City Attorney and professional staff, including scheduling and coordinating of appointments, meetings, room reservations, trainings, and depositions, etc.
Prepares legal hold notices to appropriate parties and coordinates the request, collection and dissemination of document requests to appropriate parties.
Reviews legal documents, contracts, agreements, exhibits and insurance documents for accuracy and completeness before routing for appropriate signature authority.
Reviews and redacts documents pursuant to public record requests as needed Prepares department travel request forms and coordinates all aspects of travel arrangements.
Assists with the department's record management, retention, and destruction pursuant to state record retention schedules and serves as the department's Record Control Officer.
Assists with the preparation of department training materials, scheduling, room reservations, and coordination of training day activities Assists management staff with follow-up work on assignments within the department and provides coverage and support to others within the department as necessary Orders and manages department supplies.
Involved with city committees and or teams by attending meetings, performing assigned tasks, and working in cooperation with other city employees for a common goal.
Requirements Formal Education/Knowledge:
Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two-year associate's degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school.
Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
Experience:
Minimum five years of experience in a related field.
Certifications and Other Requirements:
Valid Driver's License Reading:
Work requires the ability to read and comprehend legal documents, motions, pleadings, council actions, resolutions and ordinances, contracts, development agreements, policies and procedures, court rules, statutes and various case law.
Math:
Work requires the ability to comprehend and prepare budget requirements, statistical reporting processes, expenditures, and timesheet input procedures.
Writing:
Work requires the ability to write legal documents, motions, pleadings, memorandums, council actions, resolutions or ordinances, contracts, and development agreements.
Managerial:
Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure.
Policy/Decision Making:
Moderate - The employee normally performs the job by following established standard operating procedures and/or policies.
There is a choice of the appropriate procedure or policy to apply to duties.
More complex work as well as decisions with more significant impacts may be reviewed prior to being finalized.
Technical Skills:
Broad Application - Work requires the use of standard technical skills appropriate to the work environment of the organization.
Limited analysis and independent thinking is utilized.
Interpersonal/Human Relations Skills:
Moderate - In addition to the sharing of information, interactions at this level may also include providing advice to others outside direct reporting relationships on specific problems or general policies/procedures.
In many of the interactions, contacts may require the consideration of different points of view to reach agreement.
Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
12 Month Objectives Legal Assistant First Year Objectives Attend and complete the City of Goodyear New Employee Orientation and other required City employee training as necessary Become familiar with the City of Goodyear's Policies and Core Values Complete training and demonstrate proficiency in the City's multiple software programs needed for everyday operations including the Legal Service Request system, procurement, purchasing and budget programs, Council Agenda system, and city-wide document management system.
Become acquainted with the City's organizational structure including the function of each City department Become familiar with Arizona Public Records laws and assist in the assembly, review, redaction, and release of documents pursuant to a public records request.
Participate and attend the City's quarterly Administrative Assistant meetings.
Estimated Salary: $20 to $28 per hour based on qualifications.
Conducts case management, researches legal issues, drafts legal memorandums and documents, compiles statistics, prepares reports, and provides information and assistance as requested.
Serves on various city and office committees and coordinates and manages department projects and programs.
The ideal candidate will be a self-starter with the ability to multi-task, have a strong customer service philosophy, excellent organizational and communication skills, and intermediate to advanced computer skills.
Ideally, the selected candidate will have experience reading and understanding legal documents.
At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset.
In fact, in a recent survey 96% of Goodyear employees say the city is a good employer.
You will become part of a dedicated team of professionals that will be challenged to learn and grow in an environment that values employee development and career-building.
You will thrive in a culture of innovation.
The city of Goodyear prides itself on providing the finest municipal services to our community.
We are guided by our core values of:
Integrity - Initiative - Empathy - Optimism - Innovation, and Adaptability and we strive to create an environment where everyone feels respected, valued and included.
We understand that having employees who represent all aspects of our community drives us to deliver outstanding service.
If you share our core values, passion and dedication, we would be excited to have you join Team Goodyear.
EXAMINATION PROCESS Only a limited number of the most highly qualified applicants meeting the City's requirements will be invited for an interview.
The examination process for this position will include:
Panel Interview and writing assessment.
Essential Functions This information is intended to be descriptive of the key responsibilities of the position.
The following functions do not identify all duties performed by the incumbent.
Other duties and responsibilities will be performed as assigned.
Provides administrative and professional support to the department's legal and real estate staff.
Maintains department's library materials and administrative manuals, organizes legal files, and manages and tracks the flow of paperwork, including incoming/outgoing mail, and requests for legal services.
Acts as a department receptionist and first point of contact; screens telephone calls and requests for information; routes inquiries to appropriate staff members, department, or agency; Updates various department databases/spreadsheets, prepares and closes project files, and tracks and routes documents submitted to the department requiring execution and/or recording.
Writes clearly and effectively with good organization and grammar while preparing department correspondence including memos, reports, letters, schedules, agendas, contract templates, coversheets, motions, pleadings and council action items.
Proofreads for completeness, accuracy, and punctuation, documents prepared by professional staff including development agreements, real estate documents, contracts, ordinances, resolutions, letters, memorandums, court filings, and council action items.
Proofs and uploads documents in city's Council agenda management system software; researches and locates documents in city's document management system; submits facility and I.
T.
requests as needed.
Performs general financial and accounting procedures for department expenses including credit card reconciliation, initiating purchase requisitions, receipting of invoice payments, and extracting budget reports.
Maintains and manages calendars for City Attorney and professional staff, including scheduling and coordinating of appointments, meetings, room reservations, trainings, and depositions, etc.
Prepares legal hold notices to appropriate parties and coordinates the request, collection and dissemination of document requests to appropriate parties.
Reviews legal documents, contracts, agreements, exhibits and insurance documents for accuracy and completeness before routing for appropriate signature authority.
Reviews and redacts documents pursuant to public record requests as needed Prepares department travel request forms and coordinates all aspects of travel arrangements.
Assists with the department's record management, retention, and destruction pursuant to state record retention schedules and serves as the department's Record Control Officer.
Assists with the preparation of department training materials, scheduling, room reservations, and coordination of training day activities Assists management staff with follow-up work on assignments within the department and provides coverage and support to others within the department as necessary Orders and manages department supplies.
Involved with city committees and or teams by attending meetings, performing assigned tasks, and working in cooperation with other city employees for a common goal.
Requirements Formal Education/Knowledge:
Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two-year associate's degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school.
Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
Experience:
Minimum five years of experience in a related field.
Certifications and Other Requirements:
Valid Driver's License Reading:
Work requires the ability to read and comprehend legal documents, motions, pleadings, council actions, resolutions and ordinances, contracts, development agreements, policies and procedures, court rules, statutes and various case law.
Math:
Work requires the ability to comprehend and prepare budget requirements, statistical reporting processes, expenditures, and timesheet input procedures.
Writing:
Work requires the ability to write legal documents, motions, pleadings, memorandums, council actions, resolutions or ordinances, contracts, and development agreements.
Managerial:
Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure.
Policy/Decision Making:
Moderate - The employee normally performs the job by following established standard operating procedures and/or policies.
There is a choice of the appropriate procedure or policy to apply to duties.
More complex work as well as decisions with more significant impacts may be reviewed prior to being finalized.
Technical Skills:
Broad Application - Work requires the use of standard technical skills appropriate to the work environment of the organization.
Limited analysis and independent thinking is utilized.
Interpersonal/Human Relations Skills:
Moderate - In addition to the sharing of information, interactions at this level may also include providing advice to others outside direct reporting relationships on specific problems or general policies/procedures.
In many of the interactions, contacts may require the consideration of different points of view to reach agreement.
Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
12 Month Objectives Legal Assistant First Year Objectives Attend and complete the City of Goodyear New Employee Orientation and other required City employee training as necessary Become familiar with the City of Goodyear's Policies and Core Values Complete training and demonstrate proficiency in the City's multiple software programs needed for everyday operations including the Legal Service Request system, procurement, purchasing and budget programs, Council Agenda system, and city-wide document management system.
Become acquainted with the City's organizational structure including the function of each City department Become familiar with Arizona Public Records laws and assist in the assembly, review, redaction, and release of documents pursuant to a public records request.
Participate and attend the City's quarterly Administrative Assistant meetings.
Estimated Salary: $20 to $28 per hour based on qualifications.
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